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Accounting Associate

Facility: Maryhaven Location: Port Jeff Station, NY Department: Accounting Category: Administrative / Business Support Schedule: Full Time Shift: Day shift Hours: Monday through Friday ReqNum: 1924

Maryhaven is a nonprofit, Long Island based agency committed to helping persons with special needs including intellectual disabilities, mental health issues, physical disabilities, and/or substance abuse/dependence issues to realize their full potential. The agency's purpose is to establish, maintain and operate progressive programs and services which are residential, educational, vocational, and rehabilitative in nature. The ideal goal is the attainment of normalization, in all aspects of life, for each individual we support.


Assists the Finance Management Team in the operations of the Accounting office.Has direct responsibility for daily office functions.Performs a variety of tasks that require planning and organizing, in addition to routine secretarial duties and bookkeeping tasks

  • Recognizes and assumes responsibility for those repetitive tasks performed by the Finance Management Team, which can be performed within the well-defined guidelines of the position. Performs these tasks with good judgment, tact, and diplomacy, seeking direction on unusual and major issues.

  • Responds to inquiries and general information on routine matter within established guidelines.Acts on behalf of the Finance Management Team to facilitate problem resolution i.e., route calls to others for response and action, answer inquiries, request additional information, resolve minor problems that do not deviate from established policy or procedure, determine meeting agenda, and extend invitations to participants.

  • Acts as liaison with CHS and Insurance companies on all insurance issues.Obtains vehicle insurance for new purchases. Secures insurance certificates as needed.

  • Maintains Kronos time and attendance records for the Accounting department. Assists in payroll processing.

  • Performs various department banking responsibilities.

  • Prepares all contract renewals for signatures, obtains appropriate insurance and other documentation as needed.

  • Maintains internal audit reports and performs reconciliations in regards to Purchase Card program.

  • Ensures the organizational files and records are maintained.

  • Coordinates annual document purging based on the record retention policy.

  • Handles confidential materials and information with discretion including confidential filing.

  • Sets up meetings as requested by Finance Management Team. Records meetings minutes when necessary.

  • Performs various routine clerical tasks (computer, filing, copying, faxes, etc.).


  • AAS Degree in Secretarial Science, or High School diploma/equivalent and 3-5 years secretarial experience.

  • Computer literacy. Working knowledge of Microsoft Word, Excel, email, and software specific to Division needs.

At Maryhaven, which is part of Catholic Health Services of Long Island your well-being comes first, with comprehensive compensation and benefits; our offerings go beyond the basics. In addition to multiple medical plans, life insurance, generous paid time off and flexible spending accounts, we also offer substantial tuition reimbursement, an employer funded pension plan and several savings plan options for your future. Due to our extensive network of programs and services, the opportunities for career growth are significant. Come enjoy working with others as you chart your own course for the future!

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